Raising A Concern


The aim of all in the Practice, doctors, nurses and staff, is to provide the best possible service to all our patients but there may be times when you feel that this has not happened. In line with NHS procedures and national standards we operate a Practice-based concerns procedure which we hope will resolve most issues speedily and satisfactorily.

Using our procedure does not diminish your right to contact the Local Health Board with your concern, nor does it compromise your legal position.

image depicting Complaints


How To Raise a Concern

We aim to resolve problems quickly and responsively. The person nominated to co-ordinate the concerns process is the Practice Manager, Darron Kelly. If you are unable to resolve your problem with the person concerned as it arises, please write to or telephone her.  Please let us know as soon as possible that you are concerned as this will enable us to establish what happened more easily.

Concerns should be raised within 12 months of the incident or within 12 months of you discovering that you have cause for concern.  Please give as much detail as you can.


Raising a Concern on Behalf of Someone Else

We have to keep strictly to the rules of medical confidentiality. If you raise a concern on behalf of someone else we will have to obtain the consent of that person before investigating the complaint further.


What We Will Do

  • we will acknowledge your concern within two working days and answer any questions about the process
  • we will treat your concern confidentially - only those who need to know in the Practice will be advised and information will not be shared outside without your consent
  • your concern will be recorded and a decision made on how best to undertake any investigation
  • we will find out what happened and why.
  • you will be offered a meeting within ten working days with the Practice Manager and/or the doctor/ nurse involved to discuss the problem. You will be welcome to bring a relative or friend.
  • A full report of the investigation will be provided within 30 working days of when we first received your concern.  If this is not possible, you will be given an explanation and advised when the report will be completed.
  • we will make sure that you receive an apology where this is appropriate
  • we will identify what we can do to make sure that the problem doesn't happen again

Taking The Matter Further

We hope that, if you have a problem, you will use this procedure. We believe that this will give us the best chance of putting right whatever has gone wrong and an opportunity to improve our service to patients. However, if you feel that you cannot raise your concern with us, you may approach either the Health Board or the Community Health Council.

The Concerns Team
Ysbyty Gwynedd Hospital
LL57 2PW

Telephone : 01248 384194


North Wales Community Health Council,
Unit 1B and 1D Wilkinson Business Park
Clywedog Road South
LL13 9AE

Email: admin@waleschc.org.uk
Telephone : 01978 356 178

The CHC is an independent voice in the NHS and has Complaints Advocates who will guide you through procedures. Their leaflet is available in the surgery as are the BCUHB and NHS guides.


If you remain unhappy with the reponse you may take the issue to the Public Health Services Ombudsman for Wales.

Public Health Services Ombudsman for Wales,
1 Ffordd yr Hen Gae,
CF35 5LJ

Telephone: 0300 790 0203
Click this link to visit the Ombudsman website